Voicenotes can record your Zoom meetings from the Desktop app (Mac & Windows) and turn them into notes, summaries, and searchable transcripts.

Once the Mac app is installed and running on your system, it can auto-detect when you’re in a Zoom meeting and ask if you’d like to record. You don’t need to invite a bot to the call or set up a Zoom integration. If you're on Linux, you can record Zoom meetings happening in the browser using our extension too.

To record Zoom meetings with Voicenotes, you’ll need:

For the best experience, make sure both Zoom and Voicenotes apps are updated to the latest version.

Voicenotes records from your Mac while you’re in the meeting. This means it can capture the conversation without joining your Zoom call as a separate participant.

When Zoom starts, Voicenotes detects the meeting and shows a prompt asking if you want to record it. If you choose to record, Voicenotes captures the meeting audio in the background, generates live transcripts, and processes it into detailed meeting summary after the recording is saved.

This is useful because your meeting can stay focused. You don’t need to manage a separate notetaker bot or wait until after the call to start organizing what was discussed.

To record a Zoom meeting with Voicenotes:

Once processing is complete, you’ll be able to open the meeting in Voicenotes and review the transcript, summary, and other generated notes.

After your Zoom meeting is saved, Voicenotes can generate:

You can use the transcript when you need the exact details, and the summary when you just want a quick review of what happened.

While the meeting is happening, you can open Voicenotes to follow the live transcript.

This is helpful when you want to quickly check what was just said, catch up after missing a detail, or follow along without interrupting the conversation.

The live transcript is especially useful for longer meetings where you don’t want to wait until the end to start reviewing what was discussed.

You can Ask AI anything about the topics discussed in the meeting while the meeting is running or after. During the meeting, you can ask the AI to recap what has been discussed so far or for any specific details you want to clarify. After the meeting is recorded, you can use Ask AI to ask questions about the conversation.

For example, you can ask:

Ask AI answers from the meeting content, so you don’t have to scroll through the full transcript every time you need a detail.

Voicenotes needs to be running so it can detect your Zoom meeting and show the recording prompt.

If Voicenotes can’t access your microphone, it may not be able to capture the meeting properly.

On your Mac, go to:

System Settings → Privacy & Security → Microphone

Then make sure Voicenotes is enabled.

Meeting transcription works best when the audio is clear. If you’re using headphones or an external mic, make sure Zoom is using the correct input and output devices.

Start recording at the beginning of the meeting so your transcript and summary include the full context.

Voicenotes helps create a strong first draft of your meeting record, but it’s still worth reviewing important names, numbers, deadlines, and commitments before sharing notes with others.

Voicenotes does not join your Zoom meeting as a visible bot.

You are responsible for following local laws, workplace policies, and meeting expectations around recording consent. In many cases, it’s a good idea to let participants know that you’re using Voicenotes to record and summarize the meeting.

A simple line at the start of the call works well:

“I’m using Voicenotes to record and summarize this meeting so I don’t miss anything.”

Please check that:

If the prompt still doesn’t appear, try quitting and reopening Voicenotes before your next meeting.

Make sure you clicked Record on the Voicenotes prompt. Voicenotes will only start recording after you confirm.

Also check that microphone permission is enabled for Voicenotes in your Mac settings.

This can happen if your audio device or microphone wasn’t captured clearly.

Please check:

No. Voicenotes records from your Mac while you’re in the meeting, so you don’t need to connect your Zoom account.

No. Voicenotes does not join as a separate participant. It records from your device.

Yes. Since Voicenotes records from your Mac, you can use it for meetings you join as a participant.

You should still follow any recording consent rules that apply to your meeting.

Yes. You can open Voicenotes during the meeting to view the live transcript.

Voicenotes processes the meeting and creates a note with the transcript, summary, and other AI-generated outputs.

Yes. Open the meeting note and use Ask AI to ask questions about the transcript, decisions, action items, or follow-ups. You can use Ask AI during the meeting or after.

Yes. You can share the meeting note or copy the generated summary, transcript, or action items depending on what you want to send.

For automatic meeting detection, we recommend using the Zoom desktop app on Mac.

Please update Voicenotes to the latest version and check microphone and screensharing permissions.

If the issue continues, reach out to us at [email protected] — we’re happy to help.