Connecting your Outlook account allows Voicenotes to detect upcoming meetings, join them for you (if enabled), and email summaries once your transcript is ready.
Step 1: Open your Voicenotes settings
In the Voicenotes app, go to Settings.
Select Integrations & Automations.
Choose Calendars.
Step 2: Start connecting your Outlook calendar
Inside the Calendars section, you’ll see both Google Calendar and Microsoft Outlook.
Click Connect next to Microsoft Outlook (Beta).
Step 3: Sign in with your Microsoft account
You’ll be redirected to Microsoft’s secure sign-in page.
Select the account you want to connect.
Step 4: Grant permissions
Microsoft will ask you to confirm the permissions Voicenotes needs, including:
Read your profile
Maintain access to data you’ve granted
Read your calendars
These allow Voicenotes to detect your upcoming meetings and prepare to join them on your behalf.
Click Accept to continue.
Step 5: Confirm your connection
Once approved, you’ll return to Voicenotes and see a confirmation message.
Your Outlook account will now appear under Account in the Calendars settings.
Step 6: Choose your auto-join preferences
With your calendar connected, you can customize how Voicenotes participates in your meetings.
Auto join calendar meetings
If enabled, Voicenotes will automatically join your meetings and take notes for you.
You can choose:
All calendar events with a meeting link
Only events I own
Manage meeting recap emails
After each meeting is transcribed, Voicenotes can send the recap automatically.
Choose who should receive it:
Everyone on the invite
Me and recipients list
Only me
Turn this setting off anytime if you prefer not to send recaps automatically.
Step 8: Save your settings
Click Save to confirm your preferences.
Your Outlook calendar is now fully connected. Voicenotes will automatically detect upcoming meetings, join them for you, record them, and (if enabled) share a recap with the people you choose.
Still have questions? Reach out to us at [email protected] - we’re happy to help.