Welcome to Voicenotes for Mac! The desktop app is designed to help you record effortlessly, stay focused, and never miss a key moment in your meetings or thoughts.
1. Download and Install
First, download the latest version based on your Mac:
Apple Silicon (M1, M2, M3, etc.):
Download for Mac chipIntel Macs:
Download for Intel chip
After downloading, open the .dmg
file and drag Voicenotes into your Applications folder.
2. Grant Permissions
On first launch, macOS will request a few permissions:
Screen Recording (for capturing screenshots during meetings)
Go to:
System Settings → Privacy & Security → Screen Recording
If Voicenotes isn’t listed, click the +
icon and manually add it from your Applications folder.
3. Start Using Voicenotes
Once set up, launch the app from your menu bar. The interface is lightweight, distraction-free, and built for speed.
You can do three core things with the Mac app:
Record Meetings (Bot-Free)
Record Personal Notes
Dictate Anywhere
Let's dive into the details now:
Record Meetings (Bot-Free)
Click the Meeting tab and hit Record.
This will:
Capture your meeting audio in real time
Enable speaker diarization (who said what)
Auto-insert timestamps
Let you take manual notes, and attach screenshots and links alongside your recording
This is especially handy when you're in a meeting and want to jot something quickly, attach a file, or snap a screen mid-discussion. Everything gets saved to the same note, cleanly organized.
Record Personal Notes
Switch to the Note tab and click Record or use the shortcut ⌥ + N
. Speak your thoughts—Voicenotes will transcribe them instantly. Use ⌥ + S
to stop.
Dictate Anywhere
Hold the fn (globe) key from any app on your Mac to dictate text instantly.
Dictation is fast, accurate, and doesn’t require switching windows.
4. More Options:
Click the three-dot menu (⋯) in the top-right corner of the Mac app to access additional features and settings:
Recent Voicenotes – Quickly access your latest recordings
Dictation History – View past dictation sessions
Hotkeys – Customize the hotkeys or restore to defaults
Web App – Jump to the Voicenotes web version for more
Names to Remember – List the names and words you want the app to remember
Check for Updates – Make sure you’re running the latest version
About – Learn more about the app
Help – Browse help guides and FAQs
Sign Out – Log out of your Voicenotes account
5. Customizable Hotkeys
Pre-set defaults:
⌥ + M
— Start/stop meeting recording⌥ + N
— Start/stop note recording⌥ + S
— Stop current recordingfn
— Hold to dictate from anywhere
All shortcuts can be customized in More.
Recording Limit + Notifications
Each recording has a 2-hour limit
You’ll receive a system notification when:
You’re nearing the limit
A note finishes uploading
Coming Soon
We’re constantly improving the app. What’s next:
Windows beta — launching very soon
Ultra-low latency transcription for real-time note visibility
Enhanced profile switching and offline support
Want to Use the Meeting Bot?
The Mac app supports direct recordings only.
If you’d like to send a bot to join a meeting on your behalf, you can do that through the Voicenotes Web App.
Found a Bug?
If something’s off, report it directly via our bug form. We ship fast—and your feedback helps us get sharper.