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How to Use Voicenotes on Mac

In this guide, you’ll learn how to download and use the Voicenotes Mac app to record meetings, capture notes, and even dictate into any app.

Updated over a month ago

Welcome to Voicenotes for Mac! The desktop app is designed to help you record effortlessly, stay focused, and never miss a key moment in your meetings or thoughts.

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1. Download and Install

First, download the latest version based on your Mac:

After downloading, open the .dmg file and drag Voicenotes into your Applications folder.

2. Grant Permissions

On first launch, macOS will request a few permissions:

Screen Recording (for capturing screenshots during meetings)
Go to:
​System Settings → Privacy & Security → Screen Recording
If Voicenotes isn’t listed, click the + icon and manually add it from your Applications folder.

3. Start Using Voicenotes

Once set up, launch the app from your menu bar. The interface is lightweight, distraction-free, and built for speed.

You can do three core things with the Mac app:

  1. Record Meetings (Bot-Free)

  2. Record Personal Notes

  3. Dictate Anywhere

Let's dive into the details now:

  • Record Meetings (Bot-Free)

Click the Meeting tab and hit Record.
This will:

  • Capture your meeting audio in real time

  • Enable speaker diarization (who said what)

  • Auto-insert timestamps

  • Let you take manual notes, and attach screenshots and links alongside your recording

This is especially handy when you're in a meeting and want to jot something quickly, attach a file, or snap a screen mid-discussion. Everything gets saved to the same note, cleanly organized.

  • Record Personal Notes

Switch to the Note tab and click Record or use the shortcut ⌥ + N. Speak your thoughts—Voicenotes will transcribe them instantly. Use ⌥ + S to stop.

  • Dictate Anywhere

Hold the fn (globe) key from any app on your Mac to dictate text instantly.
Dictation is fast, accurate, and doesn’t require switching windows.

4. More Options:

Click the three-dot menu (⋯) in the top-right corner of the Mac app to access additional features and settings:

  • Recent Voicenotes – Quickly access your latest recordings

  • Dictation History – View past dictation sessions

  • Hotkeys – Customize the hotkeys or restore to defaults

  • Web App – Jump to the Voicenotes web version for more

  • Names to Remember – List the names and words you want the app to remember

  • Check for Updates – Make sure you’re running the latest version

  • About – Learn more about the app

  • Help – Browse help guides and FAQs

  • Sign Out – Log out of your Voicenotes account

5. Customizable Hotkeys

Pre-set defaults:

  • ⌥ + M — Start/stop meeting recording

  • ⌥ + N — Start/stop note recording

  • ⌥ + S — Stop current recording

  • fn — Hold to dictate from anywhere

All shortcuts can be customized in More.

Recording Limit + Notifications

  • Each recording has a 2-hour limit

  • You’ll receive a system notification when:

    • You’re nearing the limit

    • A note finishes uploading

Coming Soon

We’re constantly improving the app. What’s next:

  • Windows beta — launching very soon

  • Ultra-low latency transcription for real-time note visibility

  • Enhanced profile switching and offline support

Want to Use the Meeting Bot?

The Mac app supports direct recordings only.
If you’d like to send a bot to join a meeting on your behalf, you can do that through the Voicenotes Web App.

Found a Bug?

If something’s off, report it directly via our bug form. We ship fast—and your feedback helps us get sharper.

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